Guide to Scanning a Document with a Printer.
If you need to scan a document, the best option may be to use your printer.
Scanning documents has become an essential skill in both personal and professional settings, especially in an increasingly digitized world. While standalone scanners exist, many of the best printers include the option to easily scan documents directly to Windows or Mac computers, and sometimes also to iPhone or iPad devices. The most advanced models of multifunction printers feature this functionality, and some offer exceptional quality.
Each printer is different and can often be complicated to master, but the basic principles of scanning are quite similar. Below is a step-by-step guide on how to scan documents using your printer.
Tools and Requirements
- Printer
- Computer with Windows or Mac
- Scanning software such as Windows Scan
Steps to Scan a Document on a Printer
-
Turn on and set up the printer: First, turn on your printer and ensure it is correctly set up. Connect the device to your computer via a cable or Wi-Fi. Install the necessary drivers, which are usually available in your printer’s software. In Windows, this can be done through the Devices and Printers menu, and in Mac through the Printers and Scanners settings. For troubleshooting any technical issues, consult the online manuals.
-
Place the document: After connecting the printer, place the document you want to scan on the scanner bed, making sure it is face down and aligned with the paper type guides. Some models come with an automatic document feeder that makes this process easier.
-
Load the scanning software: Open the scanning program on your computer. For Windows, Windows Scan software (available for free on the Microsoft Store) is recommended, and for macOS, Image Capture (which comes pre-installed) is suggested. You can also use any other software provided by your printer.
-
Select scanning settings: Next, adjust the necessary settings. Most applications allow you to choose the document size, whether to scan in black and white or color, and the resolution. Some applications even offer a preview of the document, which can be helpful in selecting the correct settings.
-
Scan: Finally, press the scan button in your software. The machine will perform the scan, and the document will appear on the screen. If you are using an automatic document feeder, ensure that the pages are fed in correctly. After scanning, don’t forget to save the file in the desired format, such as PDF or JPEG, and name it before saving.
Frequently Asked Questions About Scanning Documents on Printers
-
What is the best printer with a built-in scanner? After detailed testing, the Epson EcoTank ET-3850 is considered the best multifunction printer, excelling in its scanning features, including an automatic document feeder for handling large volumes.
-
What is the best budget printer with a scanner? For those who don't need to use it daily, the HP Envy Pro 6420 is an excellent budget option, with competitive scanning features against more expensive models.
-
Is there a suitable printer-scanner for students? The HP DeskJet 2755 (or 2710 in the UK) is ideal for students as it combines functionality and attractive design at an affordable cost.
-
What is the best standalone scanner? If intensive scanning is required, the Canon Maxify GX4020/GX4050 stands out for its performance at a reasonable price, making it ideal for frequent scanners.
With these simple steps, scanning documents on your PC is more accessible than ever.
